Casual Access Notetaker 2019/2020
Job Code: 2716639
York Region District School Board
Closing Date: Ongoing
  Posted on: Mar 28, 2020 
Job Type:
Contract / term
Job Category:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Open To:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Teachers, Principals & Superintendents
Management & Professionals
Mandatory Document:
Cover Letter
Start Date: 
End Date: 
Salary:  $28.32 - $29.58 (Effective August 31, 2019)
Job Description & Requirements


The Ontario Ministry of Education has issued an order to close all publicly funded schools effective immediately with an anticipated return date of April 5, 2020 to interrupt the spread of the COVID-19 pandemic.  At this time, all hiring processes have been cancelled and will be rescheduled after the shutdown.  Please monitor  your email, as you may receive a rescheduled date and invitation after April 5, 2020.  There will be no new job postings posted during the shutdown period.  The only jobs that will remain posted on the Careers page are the “ongoing” postings (these include positions in the identified high needs areas that are posted all year) and summer positions/opportunities.  Any postings that were closing during the weeks of March 14, 2020 - April 5, 2020 were cancelled and will be re-posted after April 5, 2020.  If you applied for a posting prior to the shutdown, please be patient as we will be communicating with everyone via email once board offices re-open.


Position: Casual Access Notetaker 

Work Location: Various locations 

Salary: $28.32 - $29.58 (Effective August 31, 2019)

Application Deadline: June 30, 2020

Thank you for your interest in the Casual Access Notetaker  position with the York Region District School Board. This position is responsible for providing access through text interpretation for deaf/hard of hearing students to ensure they receive the oral communication and auditory information exchanged between students, teachers, support staff, parents and others involved in educational programs and the school community in compliance with Board policies and procedures. Please Note: You may also be considered for temporary and/or permanent opportunities as they arise throughout the year. 

Casual Positions: On call, as-needed basis to cover absences of permanent employees ranging from daily occurrences up to 30 consecutive working days.

Temporary Positions: This is a position that is available for a period in excess of 30 consecutive working days to replace a permanent employee who is absent on an approved leave of absence (e.g. pregnancy, parental, educational or medical leave).

Permanent Positions: These are full-time positions (35 hours per week).

Major Responsibilities:

  • To provide real time print transcription of spoken language by providing a representation of the content and intent of what is spoken in the classroom to the deaf/hard of hearing student. 
  • To edit and review transcribed notes for student use.  
  • To provide the above notetaking services in a variety of settings, first and foremost facilitating the integration of deaf/hard of hearing students with their peers in regular classes.  
  • To research topics and prepare in advance for curriculum content and terminology in regular classrooms and other educational settings. 
  • To liaise between the teacher of the deaf and regular teachers regarding any issues arising in regular classes which may impact on student progress (i.e. student skill development, behaviour, peer interactions, etc.). 
  • To work as an active member of the school team to ensure the safety and success of all students. 
  • To attend meetings as required.
  •  To attend professional development sessions/training as required.
  • To perform other duties as assigned.


Education, Experience, and Qualifications:

  •  Secondary School Graduation Diploma with two years of post-secondary education is required. 
  •  Minimum one year related experience is required.  
  •  Experience in communicating with deaf/hard of hearing individuals is required. 
  •  Excellent grammar and typing skills are required. 
  •  A good working knowledge of Microsoft Office Suite and current Board approved/implemented software is required. 
  •  Proficient verbal and written communication and interpersonal skills are required.


Additional Information: 

  • Employees are expected to work at least 30 days within the current school year to remain on the casual list. Please note that hours of operation in our schools could start as early as 7:30 a.m. and end as late as 4:30 p.m.  The Board highly recommends that employees accept as many shifts as possible throughout the year to encourage advancement within the Board.
  • In the application process, you will be prompted to provide at least three (3) professional, supervisory references (including full name, position title, work location/organization, and email address) in the job posting screening section of the online application. We do not contact references prior to practicum/interview. 
  • For your information, a list of YRDSB Schools is provided. 

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments.  We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.  Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

  • First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
  • members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
  • persons with visible and/or invisible (physical and/or mental) disabilities;
  • persons who identify as women; and
  • persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex.  We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in communities that we serve.

Accessibility and Accommodation Statement

We also recognize our duty to accommodate and foster a culture of inclusion.  Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process.  When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc.  We will provide accommodations during the hiring process.  If an accommodation is required, please inform the Recruitment and Retention Team in advance of any part of the process.  All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team.

As a condition of employment, successful candidates will be required to submit a current original Police Vulnerable Sector Check from the police jurisdiction in which they reside prior to commencing employment with the Board. Police Vulnerable Sector Check documents are only valid if issued within the last six months. Candidates are not advised to obtain this document prior to an offer of employment.

On-line applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. Only candidates selected to participate in our selection process will be contacted. All other applicants are thanked for their interest. 







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